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CHINA TECHNOLOGY DEVELOPMENT GROUP CORPORATION
CORPORATE GOVERNANCE GUIDELINES
Set forth below are corporate governance guidelines of China Technology Development Group Corporation (the “Company”). These guidelines are subject to change from time to time at the direction of the Board of Directors of the Company (the “Board”).
A.
BOARD COMPOSITION
1. Size
of the Board.
The Board
periodically reviews the appropriate size of the Board and, in
accordance with the Company’s Articles of Association, may
adjust the number of directors from time to time.
2. Majority of Independent Directors.
The Board believes that there should be a majority of
Independent Directors on the Board.
3. Definition of Independence for
Independent Directors.
The Board
defines an “independent” director in accordance with the
applicable provisions of the Securities Exchange Act of 1934, as
amended, the rules promulgated thereunder and the applicable
marketplace rules of The Nasdaq Stock Market (“NASDAQ”).
Because it
is not possible to anticipate or explicitly provide for all
potential situations that may affect independence, the Board
periodically reviews each Director’s status as an Independent
Director and whether any Independent Director has any other
relationship with the Company that, in the judgment of the
Board, would interfere with the Director’s exercise of
independent judgment in carrying out his/her responsibilities as
a Director.
The Company
should disclose the identities of the Directors that the Board
has determined to be independent in its annual proxy statement.
If an Independent Director ceases to be independent due to
circumstances beyond his/her reasonable control, the Director
should inform the Board of that fact as soon as practicable. The
Company should notify NASDAQ immediately upon learning of the
event or circumstance and resume compliance as soon as possible.
4.
Board Membership Criteria.
The
Nominating Committee is responsible for reviewing with the Board
from time to time the appropriate qualities, skills and
characteristics desired of Board members. This assessment
includes consideration of the following minimum qualifications
that the Nominating Committee believes must be met by all
Directors:
·
Directors must be of the highest ethical character and share the
values of the Company as reflected in the Company’s Code of
Conduct and Code of Ethics;
·
Directors must have the ability to exercise sound business
judgment based on an objective perspective; and
·
Directors must have substantial business or professional
experience in the areas that are relevant to the Company’s
business and be able to offer meaningful advices and guidance to
the Company’s management based on that experience.
The
Nominating Committee also considers numerous other qualities,
skills and characteristics in evaluating Director nominees, such
as:
·
An understanding of and experience in software, hardware or
services, technology, accounting, governance, finance and/or
marketing;
·
Leadership experience with listed companies or other major
complex organizations; and
·
Experience in another listed company board unless a Director
otherwise qualifies as a “financial expert” under the rules of
the Securities and Exchange Commission (the “SEC”).
Board
members are expected to prepare for, attend, and participate in
Board meetings and meetings of Committees on which they serve.
Directors
are expected to attend at least 75% of Board meetings and
meetings of Committees on which they serve.
In addition,
Directors must stay abreast of the Company’s business and
markets. Each Board member is expected to ensure that other
existing and planned future commitments do not materially
interfere with the member’s service as an outstanding director.
Directors’ commitments to serve on other boards will be
considered by the Nominating Committee and the Board when
reviewing Board candidates and in connection with the Board’s
self-assessment process.
Directors
are expected to report changes in their primary business or
professional association, including retirement, to the Chairman
of the Board and the Chair of the Nominating Committee.
5.
Selection of New Director Candidates.
The Board is
responsible for selecting its own members. The Board delegates
the selection and nomination process to the Nominating
Committee, with the expectation that other members of the Board,
and of management, will be requested to take part in the process
where appropriate.
Generally,
the Nominating Committee identifies candidates for Director
nominees in consultation with the management, through the use of
search firms or other advisors, through the recommendations
submitted by shareholders or through such other methods as the
Nominating Committee deems to be helpful to identify candidates.
Once the candidates are identified, the Nominating Committee
will confirm that the candidates meet all of the minimum
qualifications for Director nominees established by it. The
Nominating Committee may gather information about the candidates
through interviews, questionnaires, background checks, or any
other means that it deems to be helpful in the evaluation
process. The Nominating Committee then meets as a group to
discuss and evaluate the qualities and skills of each candidate,
both on an individual basis and taking into account the overall
composition and needs of the Board. Based on the evaluation
results, the Nominating Committee recommends candidates for the
Board’s approval as Director nominees for election to the Board.
The Nominating Committee also recommends candidates for the
Board’s appointment to the committees of the Board.
6.
Rotation of Directors.
At each
annual general meeting of shareholders one-third of the
Directors for the time being (or, if their number is not a
multiple of three, the number nearest to but not more than
one-third) shall retire from office by rotation provided that
every Director shall be subject to retirement at least once
every three years.
A retiring
Director shall be eligible for re-election and shall continue to
act as a Director throughout the meeting at which he/she
retires.
7.
Resignation of
Directors.
A Director
may tender his or her resignation by presenting a written notice
of his or her resignation to the Board of the Directors. The
Board shall promptly consider the resignation and any factors
that they deem relevant in deciding whether to accept a
Director’s resignation and shall promptly disclose its decision.
Any such
resignation shall be effective upon (i) the Board accepts such
resignation and (ii) the earlier to occur of the date that such
director’s successor is elected and qualified or the date that
the Board decreases the number of directors constituting the
whole Board.
8.
Board Compensation.
The
compensation for Directors should be mainly equity-based
compensation. The Compensation Committee periodically reviews
the compensation for Directors.
9.
Stock Option
The
stock option plans of the Company are administered by the
Compensation Committee. The Compensation Committee has the
authority, in its sole discretion, with respect to options, to
determine the things which include but are not limited to the
followings: the employees, directors and consultants who are
eligible to receive options; the times when they may receive
options; the number of shares to be subject to each option plan;
the term of each option plan; the date each option is to become
exercisable; whether an option is to be exercisable in whole, in
part or in installments; whether the installments are to be
cumulative; the date each installment is to become exercisable
and the term of each installment; whether to subject the
exercise of all or any portion of an option to the fulfillment
of contingencies as specified in an applicable stock option
contract; and other things defined in each stock option plan. To
align the interests of the Board with the interests of the
Company’s shareholders, the Board has adopted
Procedures and Guidelines Governing Securities Trades by Company
Personnel and Advisors to govern
securities trading by Directors, officers and other insiders.
B.
RESPONSIBILITIES OF THE BOARD OF DIRECTORS
1.
General Responsibilities of the Board.
The Board as
a whole is collectively responsible for the success of the
Company. All Directors must make decisions objectively in the
interests of the Company. The Board of Directors assumes the
general legal responsibilities to the Company and shall:
·
Provide entrepreneurial leadership of the Company within a
framework of prudent and effective controls which enable risk to
be assessed and managed;
·
Set the Company’s strategic aims, ensures that the necessary
financial and human resources are in place for the Company to
meet its objectives, and reviews management performance; and
·
Set the Company’s values and standards and ensures that its
obligations to its shareholders and others are understood and
met.
2.
Operation of Board of Directors.
The
business, property and affairs of the Company are managed under
the direction of the Board of Directors. Members of the Board
are kept informed of the Company’s business through the
discussions with the Chief Executive Officer and other officers,
by reviewing materials provided to them, by visiting the
Company’s offices and by participating in meetings of the Board
and its committees and the Company’s annual general meeting of
shareholders.
3. Code
of Conduct.
Directors
shall act at all times in accordance with the requirements of
the Company’s Code of Conduct and Code of Ethics, which shall be
applicable to each Director in connection with his or her
activities relating to the Company. This obligation shall at all
times include, without limitation, adherence to the Company’s
policies with respect to conflicts of interests,
confidentiality, protection of the Company’s assets, ethical
conduct in business dealings and compliance with applicable
laws. Any waiver of the requirements of the Code of Conduct with
respect to any individual Director shall be reported to, and be
subject to the approval of, the Board of Directors.
C.
BOARD MEETINGS AND MATERIALS
1.
Scheduling and Selection of Agenda Items for Board Meetings.
In-person
Board meetings should be scheduled in advance. In addition to
scheduled in-person meetings, telephonic Board meetings are
scheduled in advance of announcement of material information
about operations. Furthermore, additional Board meetings may be
called upon appropriate notice at any time to address specific
needs of the Company. The Board may also take action from time
to time by written consent.
The Chairman
of the Board, Chief Executive Officer and the Company Secretary,
in consultation with the other members of the Board, draft the
agenda for each meeting and distribute it to the Board in
advance. Each Director may propose the inclusion of items on the
agenda, request the presence of or a report by any member of the
Company’s management, or at any Board meeting raise subjects
that are not on the agenda for that meeting.
2.
Board Material Distributed in Advance.
Information
that is important to the Board’s understanding of the business
and its meeting agenda items will be distributed in writing to
the Board sufficiently before the Board meets to allow the
Directors to prepare for discussion of the agenda items.
Supplemental written materials will be provided to the Board on
a periodic basis and at any time upon request of Board members.
3.
Access to Employees and Outside Advisors.
The Board
has complete access to contact and meet with any employee of the
Company. Board members are encouraged, when traveling, to make
arrangements in advance to visit Company office locations and
meet with local management on a world-wide basis. The Company
Secretary shall, whenever requested, assist in arranging and
facilitating such meetings and site visits.
The Board
has the authority to engage outside experts, advisors and
counsels to assist the Board in its work to the extent it
considers appropriate.
The Board
encourages the management members to present at Board Meetings
who (a) can provide additional insight into the items being
discussed because of personal involvement in these areas, or (b)
have future leadership potential within the Company such that he
or she should be given exposure to the Board.
4.
Executive Sessions.
Independent
Directors shall hold regularly scheduled executive sessions each
year at which only independent directors are present. Executive
sessions do not include any Executive Directors of the Company.
The Chair of the Audit Committee will assume the responsibility
of chairing the executive sessions.
5.
Director Orientation and Continuing Education.
The
Compliance Officers for Code of Conduct are responsible for
new-Director orientation programs and for Director continuing
education programs. The orientation programs are designed to
familiarize new Directors with the Company’s businesses,
strategies and challenges and to assist new Directors in
developing and maintaining skills necessary or appropriate for
the performance of their responsibilities.
D.
BOARD COMMITTEES
Number
of Committees
The Company
currently has three Committees: Audit, Compensation, and
Nominating Committee. There will, from time to time, be
occasions on which the Board may form a new committee depending
upon the circumstances. The Audit, Compensation and Nominating
Committees shall be composed entirely of Independent Directors.
Each
Committee has a written charter, approved by the Board, which
describes the Committee’s general authority and
responsibilities. Each Committee will undertake an annual review
of its charter, and will work with the Board to make such
revisions as are considered appropriate.
Each
Committee has the authority to engage outside experts, advisors
and counsels to assist the Committee in its work to the extent
it considers appropriate.
Each
Committee will regularly report to the Board concerning the
Committee’s activities.
Audit Committee:
Under the
terms of its Charter, the Audit Committee is responsible for (i)
reviewing with the independent accounting firm and the
management the annual financial statements and independent
accounting firm’s opinion; (ii) reviewing the results of the
audit of the Company’s financial statements by the independent
accounting firm; (iii) reviewing the Company’s interim financial
statements; (iv) retaining the independent accounting firm and
considering in advance whether or not to approve audit and
non-audit services to be performed by the independent accounting
firm; (v) reviewing the Company’s internal control over
financial reporting, management’s reports concerning such
controls and the Company’s critical accounting policies and
accounting estimates resulting from the application of such
policies; and (vi) taking other actions consistent with the
Audit Committee charter.
Compensation Committee:
Under the
terms of its Charter, the Compensation Committee is responsible
for (i) establishment and administration of the Company’s
policies, programs and procedures for compensating its senior
management and Board of Directors; (ii) recommendation to the
Board for determination as to suitable compensation for the
Chief Executive Officer and all other executive officers of the
Company; and (iii) production of a report on executive
compensation for inclusion in the Company’s proxy statement for
its annual general meeting of shareholders in accordance with
applicable rules and regulation.
Nominating Committee:
Under
the terms of its Charter, the Nominating Committee is
responsible for (i) reviewing policies and processes regarding
recruitment and nomination of candidates for vacancies and
election as directors at the Company’s annual meeting of
shareholders; (ii) identifying individuals qualified to become
Board members or senior officers of the Company; (iii)
recommending the candidates to the Board to fill Board or senior
management vacancies and newly-created positions; (iv)
recommending to the Board as to whether incumbent Directors
should be nominated for rotation and re-election; (v) reviewing
and making recommendations to the Board of Directors regarding
the Board’s composition and structure; (vi) evaluating corporate
practices relating to the recruitment of directors; and (vii)
overseeing the evaluation of the Board of Directors, and all
other related matters.
2.
Appointment of Committee Members.
The Board is
responsible for the appointment of members and Chairs of
Committees.
3.
Committee Meetings and Committee Agenda.
The Chair of
Committee, in consultation with the Chairman of the Board and
appropriate members of the management, will determine the
frequency and length of the Committee meetings and develop the
Committee’s agenda. The agendas and meeting minutes of the
Committees will be shared with the full Board, and other Board
members are welcome to attend Committee meetings, except that
employee Directors are not permitted to attend the executive
sessions of any Committee.
E.
MANAGEMENT AND BOARD REVIEW AND RESPONSIBILITY
1.
Evaluation of Chief Executive Officer and Chief Financial
Officer.
The
Compensation Committee will perform an annual evaluation of the
Chief Executive Officer and Chief Financial Officers performance
and compensation.
2. Succession Planning and Management Development.
The Board
reviews succession planning and management development on an
annual basis.
3. Annual
Evaluation and Assessment of the Board.
The Chairman
of the Board and the Chair of the Nominating Committee manage
the Board’s process for annual Director self-assessment and
evaluation of the Board. The annual evaluation and assessment
will include an evaluation and self-assessment of the Board as a
whole, each Committee of the Board and each Director.
F.
SHAREHOLDER COMMUNICATIONS
1.
Communications with the Board.
The Board
provides every shareholder with the access to communicate with
the Board, as a whole, and with individual directors on the
Board through an established process for shareholder
communication (as that term is defined by the rules of the SEC)
as follows:
For
communications directed to the Board as a whole, or an
individual director, shareholders may send such communication to
the attention of the Chairman of the Board via one of the two
methods listed below:
By Mail
(including courier or expedited delivery service):
China
Technology Development Group Corporation
Unit 1903,
19/F, West Tower, Shun Tak Centre,
168-200 Connaught Road Central, Hong Kong
Attn:
Chairman of the Board of Directors or Name of the Board
Member, c/o Company Secretary
By facsimile
at (852) 3112-8410.
Attn:
Chairman of the Board of Directors or Name of the Board
Member, c/o Company Secretary
The Company
will forward any such shareholder communication to the Chairman
of the Board, as a representative of the Board, and/or to the
Director to whom the communication is addressed on a periodic
basis.
2. Attendance at Annual General Meeting of Shareholders.
All
Directors are encouraged to attend the annual general meeting of
shareholders.
Last updated and adopted by the Board on July 17, 2009. |